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March 2020: Employers Must Begin Using New Form I-9 by May 1

Business Insurance

 

Employers Must Begin Using New Form I-9 by May 1

The U.S. Citizenship and Immigration Services (USCIS) recently published a new version of Form I-9: Employment Eligibility Verification. The previous version of this form expired Aug. 31, 2019, but USCIS advised employers to continue using the expired form until a new form was made available.

Transition Period
With the new form, USCIS has also clarified that employers have the option of initially using either the expired or the new Form I-9. However, employers must begin using the new form exclusively by May 1, 2020.

What’s Different?

The paper version of the new form has not changed, but the electronic form shows a few minor changes. Specifically, the new form:

  • Lists additional countries (Eswatini and Macedonia) in the country of issuance field;
  • Clarifies who can act as an authorized employer representative;
  • Updates the USCIS website address;
  • Clarifies the list of acceptable documents;
  • Updates the process for requesting paper versions of the form; and
  • Updates the privacy notice from the Department of Homeland Security.
New Expiration Date
The new Form I-9 was approved by the Office of Management and Budget on Oct. 21, 2019, and has a new expiration date of Oct. 31, 2022.
 
 
 

Additional articles from the March 2020 Employee Benefits Newsletter:

  1. Families First Coronavirus Response Act Signed into Law
  2. DOL Increases Civil Penalty Amounts for 2020
  3. Helping Employees Embrace Workplace Change

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